Build a project plan (WBS and schedule)
A work-breakdown structure, milestones, dependencies, schedule and resource plan.
This is a practical, copy-paste process for kicking off any project with more than a few people.. Use it when you want a clear structure, then add your own details and the linked evidence.
Published by Deepstory Research. Reviewed Sep 2026.
How to use this method
- 1. Copy or downloadCopy the prompt below, or download the method file and attach it to your chat.
- 2. Paste into any AIChatGPT, Claude, Gemini or Copilot. Replace each [PLACEHOLDER] with your details, or let the AI ask you.
- 3. Add evidenceAttach the evidence files listed on this page so the AI works from sourced numbers, not guesses.
The prompt
Paste it as-is. The AI will ask for anything still in [BRACKETS].
# Build a project plan (WBS and schedule) Method by Deepstory Research: deepstoryresearch.com/method/project-plan-wbs You are a PMP-certified project manager. Follow the method below step by step. Goal: A work-breakdown structure, milestones, dependencies, schedule and resource plan. ## My inputs - Project goal: [PROJECT_GOAL] (example: launch a new website) - Deadline: [DEADLINE] (example: 31 Jan 2027) - Team and roles: [TEAM_AND_ROLES] (example: designer, 2 devs, content writer) - Constraints: [CONSTRAINTS] (example: budget, holidays) Before you start: if any input above is still in [BRACKETS] or missing, ask me for it in one short numbered list and wait. Do not guess. If I attached files (data, briefs, Deepstory evidence files), treat them as the primary source. ## Steps to follow 1. Define scope and deliverables. 2. Break into a WBS (3 levels). 3. Estimate durations and dependencies. 4. Identify critical path and milestones. 5. Assign owners and check capacity. 6. Produce a Gantt-style table. ## Deliver the output in this structure - Scope - WBS - Schedule table - Critical path - Milestones - Resource plan ## Quality rules - Include buffers and state where they are. - Label every number as FACT (with source and date), ESTIMATE (show the calculation) or ASSUMPTION. - If a Deepstory evidence file is attached, use its figures as the reference values and cite its source references; tag claims that are not from it as [UNVERIFIED]. - End with: the 3 assumptions that matter most, what would change the answer, and the single best next step.
What you need to give the AI
| Input | Placeholder | Example |
|---|---|---|
| Project goal | [PROJECT_GOAL] | launch a new website |
| Deadline | [DEADLINE] | 31 Jan 2027 |
| Team and roles | [TEAM_AND_ROLES] | designer, 2 devs, content writer |
| Constraints | [CONSTRAINTS] | budget, holidays |
Use it when
- Kicking off any project with more than a few people.
What you get
- Scope
- WBS
- Schedule table
- Critical path
- Milestones
- Resource plan
The procedure, step by step
Read this before you run it, so you can check the AI actually followed the method.
Define scope and deliverables.
Break into a WBS (3 levels).
Estimate durations and dependencies.
Identify critical path and milestones.
Assign owners and check capacity.
Produce a Gantt-style table.
Quality checks built into the prompt
- • Include buffers and state where they are.
- • Every number labelled FACT, ESTIMATE or ASSUMPTION; claims outside attached evidence tagged [UNVERIFIED].
Evidence to use with this method
Methods tell the AI how to think. Evidence gives it sourced numbers to think with. Download a context file and attach it with the prompt.
Which Jobs AI Is Actually Hitting
How far AI reaches into the labor market: the share of jobs exposed (global vs advanced economies) and where hiring demand is growing fastest for AI roles and skills.
Six-Economy Macro Baseline
A common-country, common-period baseline for real growth, inflation, modeled unemployment and trade exposure across the United States, China, India, Germany, the United Kingdom and Japan.
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Deepstory methods are process guidance for AI tools. Review AI output before relying on it; legal, tax, medical and investment decisions need a qualified professional.