Clean a messy dataset
A data-quality report and step-by-step cleaning plan (with code) that keeps an audit trail.
This is a practical, copy-paste process for before any analysis of spreadsheet or csv data.. Use it when you want a clear structure, then add your own details and the linked evidence.
Published by Deepstory Research. Reviewed Sep 2026.
How to use this method
- 1. Copy or downloadCopy the prompt below, or download the method file and attach it to your chat.
- 2. Paste into any AIChatGPT, Claude, Gemini or Copilot. Replace each [PLACEHOLDER] with your details, or let the AI ask you.
- 3. Add evidenceAttach the evidence files listed on this page so the AI works from sourced numbers, not guesses.
The prompt
Paste it as-is. The AI will ask for anything still in [BRACKETS].
# Clean a messy dataset Method by Deepstory Research: deepstoryresearch.com/method/data-cleaning-plan You are a data analyst who is careful about provenance. Follow the method below step by step. Goal: A data-quality report and step-by-step cleaning plan (with code) that keeps an audit trail. ## My inputs - Dataset: [DATASET] (example: attach CSV/Excel) - What the data will be used for: [WHAT_THE_DATA_WILL_BE_USED_FOR] (example: monthly sales dashboard) - Tool: [TOOL] (example: Excel, Python or Google Sheets) Before you start: if any input above is still in [BRACKETS] or missing, ask me for it in one short numbered list and wait. Do not guess. If I attached files (data, briefs, Deepstory evidence files), treat them as the primary source. ## Steps to follow 1. Profile columns: types, missing, duplicates, outliers, inconsistent labels. 2. Propose rules for each issue. 3. Keep a change log. 4. Provide code or formulas. 5. Report what could not be fixed. ## Deliver the output in this structure - Data-quality report - Cleaning rules - Code/formulas - Change log - Residual issues ## Quality rules - Never silently drop rows, count and log them. - Distinguish zero from missing. - Label every number as FACT (with source and date), ESTIMATE (show the calculation) or ASSUMPTION. - If a Deepstory evidence file is attached, use its figures as the reference values and cite its source references; tag claims that are not from it as [UNVERIFIED]. - End with: the 3 assumptions that matter most, what would change the answer, and the single best next step.
What you need to give the AI
| Input | Placeholder | Example |
|---|---|---|
| Dataset | [DATASET] | attach CSV/Excel |
| What the data will be used for | [WHAT_THE_DATA_WILL_BE_USED_FOR] | monthly sales dashboard |
| Tool | [TOOL] | Excel, Python or Google Sheets |
Use it when
- Before any analysis of spreadsheet or CSV data.
What you get
- Data-quality report
- Cleaning rules
- Code/formulas
- Change log
- Residual issues
The procedure, step by step
Read this before you run it, so you can check the AI actually followed the method.
Profile columns: types, missing, duplicates, outliers, inconsistent labels.
Propose rules for each issue.
Keep a change log.
Provide code or formulas.
Report what could not be fixed.
Quality checks built into the prompt
- • Never silently drop rows, count and log them.
- • Distinguish zero from missing.
- • Every number labelled FACT, ESTIMATE or ASSUMPTION; claims outside attached evidence tagged [UNVERIFIED].
Evidence to use with this method
Methods tell the AI how to think. Evidence gives it sourced numbers to think with. Download a context file and attach it with the prompt.
Digital-indicator publication coverage
Where are the gaps in recent digital-indicator publication? Share of six annual observations published · 2019–2024
Internet use ranking
Which selected economies reported the highest internet-use rates? Individuals using the Internet (% of population) · common year 2024 · 20 selected economies with published values
Income and internet use
Did higher-income selected economies also report more internet use? GDP per capita (current US$) vs Individuals using the Internet (% of population) · common year 2024 · n=20
Change in internet use, 2019–2024
Where did internet use rise fastest? Individuals using the Internet (% of population) · 2019 to 2024 · endpoint difference
Run next
Methods that chain well after this one.
Deepstory methods are process guidance for AI tools. Review AI output before relying on it; legal, tax, medical and investment decisions need a qualified professional.