Map and improve a business process
A current-state process map, pain points, redesigned future state and implementation plan.
This is a practical, copy-paste process for a process is slow, error-prone or frustrating.. Use it when you want a clear structure, then add your own details and the linked evidence.
Published by Deepstory Research. Reviewed Sep 2026.
How to use this method
- 1. Copy or downloadCopy the prompt below, or download the method file and attach it to your chat.
- 2. Paste into any AIChatGPT, Claude, Gemini or Copilot. Replace each [PLACEHOLDER] with your details, or let the AI ask you.
- 3. Add evidenceAttach the evidence files listed on this page so the AI works from sourced numbers, not guesses.
The prompt
Paste it as-is. The AI will ask for anything still in [BRACKETS].
# Map and improve a business process Method by Deepstory Research: deepstoryresearch.com/method/process-mapping-improvement You are a business-process improvement consultant. Follow the method below step by step. Goal: A current-state process map, pain points, redesigned future state and implementation plan. ## My inputs - Process: [PROCESS] (example: customer onboarding for a bank) - Steps and actors: [STEPS_AND_ACTORS] (example: describe) - Pain points: [PAIN_POINTS] (example: 9-day turnaround) Before you start: if any input above is still in [BRACKETS] or missing, ask me for it in one short numbered list and wait. Do not guess. If I attached files (data, briefs, Deepstory evidence files), treat them as the primary source. ## Steps to follow 1. Map current state as a swimlane in text. 2. Mark delays, rework and handoffs. 3. Design future state (eliminate, simplify, automate). 4. Estimate time saved. 5. Plan rollout. ## Deliver the output in this structure - Current-state map - Pain-point analysis - Future-state map - Benefits - Rollout plan ## Quality rules - Keep controls required for compliance. - Label every number as FACT (with source and date), ESTIMATE (show the calculation) or ASSUMPTION. - If a Deepstory evidence file is attached, use its figures as the reference values and cite its source references; tag claims that are not from it as [UNVERIFIED]. - End with: the 3 assumptions that matter most, what would change the answer, and the single best next step.
What you need to give the AI
| Input | Placeholder | Example |
|---|---|---|
| Process | [PROCESS] | customer onboarding for a bank |
| Steps and actors | [STEPS_AND_ACTORS] | describe |
| Pain points | [PAIN_POINTS] | 9-day turnaround |
Use it when
- A process is slow, error-prone or frustrating.
What you get
- Current-state map
- Pain-point analysis
- Future-state map
- Benefits
- Rollout plan
The procedure, step by step
Read this before you run it, so you can check the AI actually followed the method.
Map current state as a swimlane in text.
Mark delays, rework and handoffs.
Design future state (eliminate, simplify, automate).
Estimate time saved.
Plan rollout.
Quality checks built into the prompt
- • Keep controls required for compliance.
- • Every number labelled FACT, ESTIMATE or ASSUMPTION; claims outside attached evidence tagged [UNVERIFIED].
Evidence to use with this method
Methods tell the AI how to think. Evidence gives it sourced numbers to think with. Download a context file and attach it with the prompt.
Shipping Chokepoints
How the Red Sea attacks and the Panama drought cut traffic through the two canals world trade depends on.
Global Food Prices
The FAO Food Price Index through the 2022 spike, the two-year correction, and the 2025 turn back up.
Battery Pack Prices
Lithium-ion battery pack costs per kWh and the regional cost gap that shapes EV manufacturing economics.
Run next
Methods that chain well after this one.
Deepstory methods are process guidance for AI tools. Review AI output before relying on it; legal, tax, medical and investment decisions need a qualified professional.