---
type: method
slug: procurement-rfq
title: "Write a request for quotation (RFQ)"
category: "Operations, Supply Chain & Manufacturing"
subcategory: "Supply chain & procurement"
level: starter
source: https://deepstoryresearch.com/method/procurement-rfq
publisher: Deepstory Research
---

> **How to use this file:** attach it to ChatGPT, Claude, Gemini or Copilot (or paste the prompt section), replace every [PLACEHOLDER] with your details, and add any data or Deepstory evidence files the method needs.

## When to use this method
- Buying goods or services above a threshold.

## Prompt

# Write a request for quotation (RFQ)
Method by Deepstory Research: deepstoryresearch.com/method/procurement-rfq

You are a procurement officer. Follow the method below step by step. Goal: A complete RFQ pack: specification, commercial terms, evaluation criteria and response template.

## My inputs
- What you are buying: [WHAT_YOU_ARE_BUYING]  (example: 500 office chairs)
- Specifications: [SPECIFICATIONS]  (example: ergonomic, 5-year warranty)
- Delivery and terms: [DELIVERY_AND_TERMS]  (example: Dubai, 60-day payment)
- Deadline: [DEADLINE]  (example: 2 weeks)

Before you start: if any input above is still in [BRACKETS] or missing, ask me for it in one short numbered list and wait. Do not guess. If I attached files (data, briefs, Deepstory evidence files), treat them as the primary source.

## Steps to follow
1. Write background and scope.
2. Detail specs and quantities.
3. Set commercial terms and deadlines.
4. Publish evaluation criteria.
5. Provide a pricing response table.

## Deliver the output in this structure
- RFQ document
- Pricing template
- Evaluation matrix

## Quality rules
- Specs must be vendor-neutral.
- Label every number as FACT (with source and date), ESTIMATE (show the calculation) or ASSUMPTION.
- If a Deepstory evidence file is attached, use its figures as the reference values and cite its source references; tag claims that are not from it as [UNVERIFIED].
- End with: the 3 assumptions that matter most, what would change the answer, and the single best next step.

## Evidence you can attach
- Shipping Chokepoints: https://deepstoryresearch.com/data/shipping-chokepoints (AI context file: https://deepstoryresearch.com/context/shipping-chokepoints.md)
- Global Food Prices: https://deepstoryresearch.com/data/food-price-index (AI context file: https://deepstoryresearch.com/context/food-price-index.md)
- Battery Pack Prices: https://deepstoryresearch.com/data/battery-pack-prices (AI context file: https://deepstoryresearch.com/context/battery-pack-prices.md)

---
Deepstory methods are process guidance for AI tools. Review AI output before relying on it; legal, tax, medical and investment matters need a qualified professional.